Quotation Follow-Up Email Generator
Enter the quotation details and get a polite follow-up email for a quote that hasn't been answered yet.
Results and any AI-generated content from this tool are provided free, "as is", for general informational purposes only and may be inaccurate, incomplete, or out of date. Always verify the output yourself before relying on it — you use this tool and its results at your own risk.
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Why unanswered quotes need a nudge, not silence
You send a quote, and then... nothing. It's one of the most common (and most avoidable) ways small businesses lose work — not because the customer said no, but because they got busy, compared prices elsewhere, or simply forgot to reply, and nobody followed up. A short, well-timed follow-up email recovers a surprising share of these "silent" leads, but it only works if the tone is right: a genuine, low-pressure check-in, not a sales chase that makes the customer feel hounded.
A follow-up that reads like a favour, not a push
This free quotation follow-up email generator writes a complete, ready-to-send email from just the customer name, your business name, and the quote reference/amount and date it was sent. Choose a friendly tone (the better default for most first follow-ups) or a firmer one if you've already followed up once. Every email politely reminds the customer the quote is still valid, invites questions, and makes it easy to say "yes, let's go ahead" — without sounding impatient or transactional.
A good quotation follow up email keeps it short: a one-line reminder of what was quoted, a gentle "just checking if you had any questions," and a clear, easy next step (reply, call, or confirm). It should never imply the offer is about to disappear unless that's actually true — false urgency tends to backfire with customers who are simply still deciding.
Timing your follow-up right
A good rule of thumb: follow up 3-5 business days after sending a quote if you haven't heard back, then once more about a week after that if needed. Following up sooner can feel pushy; waiting much longer and the opportunity often goes cold or gets awarded elsewhere. If a second follow-up also goes unanswered, a short phone call is usually more effective than a third email.
Once a quote is accepted, make it easy for the customer to find you again — your free BizGo business page keeps your services, pricing, and contact details in one shareable link for next time. See the box above to set it up.
Frequently Asked Questions
A good default is 3-5 business days after sending the quote if you haven't heard back, then once more about a week later if needed.
Keep it short, remind them what was quoted, ask if they have any questions, and make the next step easy — avoid implying urgency that isn't real. This tool's friendly tone is written with exactly that balance.
After a second unanswered email, a short phone call usually gets a faster response than a third email.
Yes, completely free with no login required, up to a daily limit. Create a free BizGo account for higher daily limits.
You can, but a friendly tone usually works better first — save the firmer tone for a second or third follow-up on the same quote.
